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Treasury Clerk

Job Overview

The Treasury Clerk is responsible for managing daily financial transactions and ensuring the accuracy of financial records. This role involves processing payments, reconciling bank statements, and maintaining cash flow records. The clerk must also assist in preparing financial reports and support the treasury team in managing the organization’s liquidity. A key objective is to ensure timely and accurate financial operations, contributing to the overall financial health and efficiency of the organization. Additionally, the Treasury Clerk may be required to liaise with banks and other financial institutions to resolve discrepancies and facilitate smooth financial operations.

Organizational Impact

The role of a Treasury Clerk is pivotal in shaping the financial health and operational efficiency of a company. By meticulously managing cash flow, processing payments, and maintaining accurate financial records, the Treasury Clerk ensures that the organization has the liquidity needed to meet its obligations and invest in growth opportunities. This role directly supports other teams by providing timely financial data, which aids in informed decision-making and strategic planning. Furthermore, the Treasury Clerk's work in monitoring and reconciling accounts contributes to improved financial performance by identifying cost-saving opportunities and preventing discrepancies. In terms of compliance, the role is essential in ensuring that all financial transactions adhere to regulatory standards, thereby reducing the risk of legal issues. Overall, the Treasury Clerk plays a crucial part in achieving the company's strategic goals by safeguarding its financial stability and supporting sustainable growth.

Key Systems

A Treasury Clerk must be proficient in a range of essential software, tools, and technologies to effectively manage financial operations. Key platforms include accounting software such as Yardi, QuickBooks, Xero, Sage, AppFolio, and MRI, which are crucial for maintaining accurate financial records and ensuring compliance with accounting standards. Additionally, familiarity with spreadsheet applications like Microsoft Excel is vital for data analysis and reporting. Proficiency in these systems is imperative for efficiently handling tasks such as cash management, financial reporting, and transaction processing, thereby supporting the overall financial health of the organization.

Inputs

A Treasury Clerk is responsible for handling various types of financial data and documents essential for daily operations. This role requires inputs such as transaction records, financial statements, and bank reconciliations, which are typically sourced from internal departments like accounting and finance. Additionally, the clerk may receive data from external sources, including banks and financial institutions, to ensure accurate cash flow management. The role also involves utilizing financial software systems to process and verify transactions, maintain accurate records, and support the treasury department's overall financial activities.

Outputs

The primary deliverables of a Treasury Clerk include the preparation of financial reports, processing of transactions, and maintenance of accurate financial records. These outputs are crucial for ensuring the organization's financial health and compliance with regulatory requirements. Financial reports generated by the Treasury Clerk provide insights into cash flow, liquidity, and investment activities, which are essential for strategic decision-making by management. Processed transactions and meticulously maintained records support the organization's operational efficiency and facilitate audits. Additionally, these outputs may be used by external stakeholders, such as auditors and regulatory bodies, to assess the organization's financial integrity and compliance.

Activities

- Process and reconcile daily bank transactions.

- Prepare and maintain accurate financial records.

- Assist in cash flow management and forecasting.

- Monitor and report on treasury activities.

- Support the preparation of financial statements.

- Ensure compliance with financial regulations and policies.

- Coordinate with internal and external auditors.

Recommended Items

- Use a daily cash reconciliation checklist.

- Follow standard operating procedures for transactions.

- Implement a cash flow forecasting template.

- Adhere to industry standards for financial reporting.

- Utilize a bank reconciliation best practices guide.

- Maintain a detailed transaction log template.

- Reference a treasury management policy manual.

Content Example

- Process and reconcile daily cash transactions.

- Prepare monthly bank reconciliation reports.

- Maintain accurate records of financial transactions.

- Assist in the preparation of cash flow forecasts.

- Compile and submit tax-related documents.

- Generate periodic financial statements.

- Update and manage accounts payable and receivable records.

Sample Event-Driven Tasks

- Review and process new project funding requests promptly.

- Prepare financial reports for upcoming project deadlines.

- Coordinate with departments to gather necessary documentation for new requests.

- Update cash flow forecasts based on new project developments.

- Verify and reconcile accounts related to specific project transactions.

- Assist in the preparation of budget adjustments for new initiatives.

- Communicate with stakeholders regarding the status of financial requests.

Sample Scheduled Tasks

- Reconcile bank statements monthly.

- Prepare weekly cash flow reports.

- Process and record daily transactions.
- Monitor and update financial records regularly.

- Assist in monthly financial closings.

- Conduct periodic audits of financial data.

- Maintain and organize treasury documents.

Sample Infill Tasks

- Conducting internal audits of financial records.

- Assisting in the preparation of financial reports.

- Reviewing and updating financial policies and procedures.
- Coordinating with external auditors during audits.

- Investigating discrepancies in financial transactions.

- Supporting special financial projects or initiatives.

- Updating and maintaining treasury management systems.

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