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Project Manager

Job Overview

The Project Manager is responsible for planning, executing, and closing projects on time, within budget, and in accordance with the requirements of the project scope. They coordinate and communicate with cross-functional teams and stakeholders to ensure the project's success. The Project Manager develops project plans, manages timelines and schedules, tracks progress, identifies and mitigates risks, manages changes, and ensures quality standards are met. They also provide regular project status updates and reports to the relevant parties.

Organizational Impact

The role of a Project Manager has a significant impact on an organization. Some of the impacts are:

1. Improved project success rate: A Project Manager is responsible for ensuring that projects are completed on time, within budget, and to the satisfaction of stakeholders. By managing projects effectively, a Project Manager can improve the success rate of projects in an organization.

2. Increased efficiency: A Project Manager is responsible for identifying and eliminating inefficiencies in project processes. By doing so, they can increase the efficiency of the organization and reduce costs.

3. Better communication: A Project Manager is responsible for communicating with stakeholders, team members, and other departments. By improving communication, a Project Manager can ensure that everyone is on the same page and working towards the same goals.

4. Improved risk management: A Project Manager is responsible for identifying and managing risks associated with projects. By doing so, they can reduce the likelihood of project failure and minimize the impact of any risks that do occur.

5. Increased collaboration: A Project Manager is responsible for bringing together team members from different departments and ensuring that they work together effectively. By doing so, they can increase collaboration within the organization and improve overall performance.

Key Systems

- Project management software (e.g. Asana, Trello, Jira)

- Microsoft Office Suite (e.g. Excel, Word, PowerPoint)

- Communication tools (e.g. email, Slack, Zoom)

- Budgeting and financial tracking software (e.g. QuickBooks, Xero)

- Time tracking and scheduling software (e.g. Harvest, Toggl)


Inputs

- Project scope and objectives

- Budget and resource allocation

- Stakeholder expectations and requirements

- Project timeline and milestones

- Risk management plan and mitigation strategies


Outputs

- Project status reports

- Project schedules and timelines

- Budget reports and financial analysis

- Risk management plans and mitigation strategies

- Communication plans and stakeholder updates


Activities

  • Serve as a primary contact to internal users from many different departments such as Accounting, Human Resources, Legal, Construction, and Leasing. Ability to communicate effectively and ability to negotiate agreements/commitments between business unit(s) and IT from initial requirements to final implementation are a must.
  • Responsible to manage and support multiple technology projects
  • Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
  • Achieves operational objectives by contributing information and recommendations to strategic plans and reviews; preparing and completing action plans; implementing production, productivity, quality, and customer-service standards; resolving problems; completing audits; identifying trends; determining system improvements; implementing change.

Recommended Items

  • Project charter
  • Project plan
  • Risk management plan
  • Change management plan
  • Status reports

Content Examples

  • Project charter
  • Project plan
  • Risk management plan
  • Communication plan
  • Status reports

Sample Event-Driven Tasks

- Coordinate with team members to create a project plan when a new project is approved

- Schedule a meeting with stakeholders to discuss changes in project scope

- Assign tasks to team members when a new project phase begins

- Review project progress reports and adjust timelines as needed when a delay is identified

- Conduct a risk assessment and develop a mitigation plan when a potential issue is identified


Sample Scheduled Tasks

- Conduct weekly team meetings to discuss project progress and identify any issues or risks

- Develop and update project schedules and timelines on a regular basis

- Review and approve project deliverables before they are submitted to stakeholders

- Monitor project budget and expenses, and report on any variances to senior management

- Coordinate with external vendors and contractors to ensure timely delivery of project components


Sample Infill Tasks

- Conducting project meetings and providing updates to stakeholders

- Developing project plans and timelines

- Managing project budgets and resources

- Identifying and mitigating project risks

- Ensuring project deliverables meet quality standards and client expectations


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