Asset Manager
Job Overview
The Remote Asset Manager supports the service and expansion of third-party portfolios in collaboration with a larger team. The Asset Management Team, as landlord's proxy, enables a real estate asset to realize its full cash flow potential. The Remote Asset Manager oversees operating strategies and strategic plans to delivers superior financial returns, and utilizes remote tools and technology to monitor and manage performance. The Remote Asset Manager maintain regular communication with colleagues and provide regular updates and ad-hoc analyses to owners and team members.
Organizational Impact
The role of an Asset Manager has a significant impact on the organization. Some of the impacts are:
1. Maximizing Asset Value: Asset Managers are responsible for managing the organization's assets to maximize their value. They ensure that the assets are utilized efficiently and effectively to generate maximum returns.
2. Cost Reduction: Asset Managers are responsible for identifying cost-saving opportunities and implementing strategies to reduce costs associated with asset management. This helps the organization to save money and increase profitability.
3. Risk Management: Asset Managers are responsible for identifying and managing risks associated with the organization's assets. They ensure that the assets are protected from potential risks and losses.
4. Compliance: Asset Managers ensure that the organization complies with all relevant laws and regulations related to asset management. This helps the organization to avoid legal and financial penalties.
5. Strategic Planning: Asset Managers play a crucial role in the organization's strategic planning process. They provide insights and recommendations on how to optimize the use of assets to achieve the organization's goals.
Overall, the role of an Asset Manager has a significant impact on the organization's financial performance, risk management, and strategic planning.
Key Systems
- Asset Manager
- Microsoft Excel
- Microsoft Word
- Adobe Acrobat
- Google Drive
Inputs
- Financial reports and data analysis
- Market trends and industry news
- Maintenance and repair schedules for assets
- Performance metrics and KPIs for assets
- Regulatory and compliance requirements for asset management
Outputs
- Asset inventory reports
- Maintenance schedules for assets
- Budget projections for asset replacement or upgrades
- Risk assessments for assets
- Performance metrics for assets
Activities
- Primary responsibility for financial performance of each property location. This would include identifying, recommending and executing opportunities for improved performance
- Initiates and oversees third party account set up and building services implementation within an in-house network
- Undertake extensive financial modeling to establish leasing, operations and capital goals for presentation to owner stakeholders
- Closely monitors monthly cash flows to ensure periodic strategic goals are met
- Work closely with in-house upper management to provide day-to-day oversight of all commercial activities including leasing, property management, capital deployment, accounting, and legal
- Collaborate with leasing department to determine strategic space mix for long-term growth and stability
- Initiates and manages annual budget and approves expenditures for portfolio of responsibility in order to meet financial goals identified in the business plan
- Recommend maintenance and capital improvements needs. Participate in capital planning and coordination of capital work
- Conduct periodic site visit of each building
- Monitor building budgets to assure that spending is per budget. If budget is exceeded, ensure disclosure to client through variance reports. Matter is to be documented
Recommended Items
- Asset inventory management procedures
- Asset tracking and reporting documentation
- Asset disposal and retirement policies
- Asset maintenance and repair guidelines
- Asset acquisition and procurement processes
Content Examples
- Asset inventory report
- Asset maintenance log
- Asset depreciation schedule
- Asset transfer and disposal records
- Asset audit trail report
Sample Event-Driven Tasks
- Conduct a physical inventory of assets after a merger or acquisition
- Update the asset register and depreciation schedule when a new asset is acquired
- Conduct a maintenance check on assets after a natural disaster or major weather event
- Review and update insurance policies after a significant increase in asset value
- Conduct a disposal process for assets that have reached the end of their useful life or are no longer needed
Sample Scheduled Tasks
- Conducting regular property inspections to ensure assets are well-maintained and in compliance with regulations
- Reviewing financial reports and budgets to monitor asset performance and identify areas for improvement
- Developing and implementing asset management plans to optimize the value of assets over time
- Coordinating with maintenance and repair teams to schedule routine maintenance and repairs for assets
- Conducting market research and analysis to identify trends and opportunities in the real estate market and adjust asset strategies accordingly.
Sample Infill Tasks
- Conducting regular property inspections to ensure proper maintenance and upkeep
- Developing and implementing strategies to increase property value and profitability
- Negotiating lease agreements and managing tenant relationships
- Analyzing financial data and creating budgets for properties
- Overseeing property renovations and capital improvement projects