Accounting Clerk
Job Overview
The Accounting Clerk is responsible for supporting the accounting department in various administrative tasks. They ensure that all invoices are verified, and data is filed correctly and entered into the company database using specific computer programs. The Accounting Clerk also assists with other accounting duties such as accounts payable and receivable, reconciling accounts, and preparing financial reports as needed.
Organizational Impact
The organization impact of an Accounting Clerk is significant as they play a crucial role in maintaining the financial records of the company. They are responsible for recording financial transactions, reconciling accounts, and preparing financial reports. The accuracy and timeliness of their work directly impact the financial health of the organization.
An Accounting Clerk ensures that the company's financial records are up-to-date and accurate, which helps in making informed business decisions. They also assist in the preparation of financial statements, which are used by management, investors, and other stakeholders to evaluate the company's performance.
In addition, an Accounting Clerk helps in ensuring compliance with financial regulations and tax laws. They also assist in the preparation of tax returns and other financial documents required by regulatory bodies.
Overall, the role of an Accounting Clerk is critical to the smooth functioning of the organization's financial operations. Their work impacts the financial stability, compliance, and decision-making of the organization.
Key Systems
- Accounting software (e.g. QuickBooks, Xero)
- Spreadsheet software (e.g. Microsoft Excel, Google Sheets)
- Database management software (e.g. Microsoft Access, Oracle)
- Electronic payment systems (e.g. PayPal, Stripe)
- Financial reporting software (e.g. SAP, Oracle Financials)
Inputs
- Invoices and receipts
- Bank statements and financial reports
- Purchase orders and expense reports
- Payroll information and employee records
- Tax forms and government regulations
Outputs
- Financial reports and statements
- Accounts payable and receivable records
- Budget tracking and analysis
- General ledger entries and reconciliations
- Payroll processing and records maintenance
Activities
- Manage the entire financial record keeping system of the accounting department of the company; keep authorities updated about recent financial transactions
- Create and maintain updated ledgers, files, invoices, vouchers, disbursements, expense vouchers, accounts payable, receipts, etc.
- Post and verify details of funds received and funds disbursed on behalf of the company, ensuring they are fed into the company database and maintained as active records
- Compute the salaries of employees of the company and ensure that the funds for the same are dispatched on time
- Type and verify bank statements, invoices, vouchers, etc.
- All other duties as assigned
Recommended Items
- Standard operating procedures for accounts payable and accounts receivable
- Guidelines for reconciling bank statements and credit card statements
- Documentation for recording and tracking expenses and revenue
- Policies for handling confidential financial information and maintaining data security
- Training materials for using accounting software and other relevant tools
Content Examples
- Financial reports such as balance sheets, income statements, and cash flow statements
- Invoices and billing statements for customers and clients
- Expense reports and reimbursement requests for employee expenses
- Tax forms and filings, including W
- 2s and 1099s
- General ledger entries and journal entries for bookkeeping purposes
Sample Event-Driven Tasks
- Process invoices and payments received from vendors
- Reconcile bank statements and credit card statements
- Prepare and file tax returns and other financial reports
- Assist with payroll processing and employee benefits administration
- Monitor accounts receivable and follow up on overdue payments
Sample Scheduled Tasks
- Process accounts payable invoices on a weekly basis
- Reconcile bank statements at the end of each month
- Prepare and send out customer invoices on a bi-weekly basis
- Record and categorize all financial transactions in the general ledger daily
- Generate monthly financial reports for management review on the 5th business day of each month
Sample Infill Tasks
- Entering financial transactions into accounting software
- Reconciling bank statements and credit card statements
- Preparing invoices and sending them to clients
- Assisting with payroll processing and maintaining employee records
- Generating financial reports and analyzing data for accuracy and completeness